Privacy Policy

1. Introduction

Welcome to Hire AI. This Privacy Policy explains how Billion Labs AI ("we," "us," or "our") collects, uses, discloses, and safeguards your information when you use our mobile application Hire AI (the "App"). The App provides AI-powered interview and recruitment solutions to help HR professionals and candidates streamline the hiring process.

By using our App, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with this policy, please do not use the App.

2. Information We Collect

2.1 Personal Information

When you register and use our App, we may collect the following personal information:

• Account Information: Name, email address, phone number, company name, and job title
• Profile Information: Professional background, skills, experience, and resume data
• Authentication Data: Information from third-party authentication services (Google Sign-In, Apple Sign-In)
• Interview Data: Voice recordings, interview responses, conversation transcripts, and evaluation results
• Job Posting Information: Job descriptions, requirements, and related hiring criteria

2.2 Automatically Collected Information

• Device Information: Device type, operating system version, unique device identifiers
• Usage Data: App usage patterns, features accessed, time spent on the App
• Log Data: IP address, crash reports, and system activity
• Permissions Data: Microphone access for voice interviews, camera access (if applicable), storage access for document uploads

3. How We Use Your Information

We use the collected information for the following purposes:

• Service Delivery: To provide and maintain the App's core functionality, including AI-powered interviews and evaluation
• Account Management: To create and manage your account, authenticate users, and provide customer support
• AI Processing: To analyze interview responses, generate evaluations, and provide recruitment insights
• Communication: To send notifications, updates, and important information about your interviews and job postings
• Improvement: To analyze usage patterns and improve App functionality and user experience
• Security: To detect, prevent, and address technical issues, fraud, and security vulnerabilities
• Legal Compliance: To comply with applicable laws, regulations, and legal processes

4. Data Sharing and Disclosure

4.1 With Your Consent

We may share your information with third parties when you explicitly consent to such sharing, such as when sharing interview results with hiring teams.

4.2 Service Providers

We may share your information with trusted third-party service providers who assist us in operating the App, including:

• Cloud Storage: Firebase (Google Cloud Platform) for data storage and authentication
• AI Services: ElevenLabs for voice processing, LiveKit for real-time communication
• Analytics: Service providers who help us understand App usage and improve services

4.3 Legal Requirements

We may disclose your information if required by law, court order, or governmental authority, or to protect our rights, property, or safety.

4.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.

5. Data Storage and Security

We implement industry-standard security measures to protect your personal information:

• Data is encrypted in transit using SSL/TLS protocols
• Data at rest is encrypted using Firebase security features
• Access controls and authentication mechanisms protect unauthorized access
• Regular security audits and updates to maintain data protection

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to:

• Provide our services and fulfill the purposes described in this Privacy Policy
• Comply with legal obligations, resolve disputes, and enforce agreements
• Maintain interview records and evaluation data as required for recruitment purposes

You may request deletion of your account and associated data at any time through the App settings or by emailing raviksingh73@gmail.com.

7. Your Privacy Rights

Depending on your location, you may have the following rights:

• Access: Request access to the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal requirements)
• Data Portability: Request a copy of your data in a structured, machine-readable format
• Objection: Object to the processing of your personal information
• Withdrawal of Consent: Withdraw consent for data processing where applicable

To exercise these rights, please contact us using the information provided below.

8. Children's Privacy

Our App is not intended for use by children under the age of 13 (or 16 in the European Economic Area). We do not knowingly collect personal information from children. If you become aware that a child has provided us with personal information, please contact us, and we will take steps to delete such information.

9. Third-Party Services

Our App integrates with third-party services that have their own privacy policies:

• Google Services: Firebase, Google Sign-In (Privacy Policy: https://policies.google.com/privacy)
• Apple Services: Apple Sign-In (Privacy Policy: https://www.apple.com/legal/privacy/)
• ElevenLabs: AI voice services (Privacy Policy: https://elevenlabs.io/privacy)
• LiveKit: Real-time communication (Privacy Policy: https://livekit.io/privacy)

We encourage you to review the privacy policies of these third-party services.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. We ensure that appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy on this page
• Updating the "Last Updated" date at the top of this Privacy Policy
• Sending you a notification through the App or via email (for material changes)

Your continued use of the App after any changes indicates your acceptance of the updated Privacy Policy.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

13. Additional Information for Specific Regions

13.1 California Residents (CCPA)

California residents have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information is collected, the right to delete personal information, and the right to opt-out of the sale of personal information. We do not sell your personal information.

13.2 European Economic Area Residents (GDPR)

If you are located in the European Economic Area (EEA), you have rights under the General Data Protection Regulation (GDPR), including the right to access, rectify, erase, restrict processing, object to processing, and data portability. Our legal basis for processing your data includes consent, contractual necessity, and legitimate interests.